Effective January 1, 2026, Florida law mandates that all condominium and homeowner associations (HOAs) with 25 or more units must maintain a secure, password-protected website to provide owners with access to key association documents. If your association has not yet taken steps to comply, now is the time to act. Failure to meet these requirements could result in fines, penalties, and even board member removals.
Understanding Florida’s Condo Website Law
The new legislation expands on existing requirements that previously applied only to associations with 150 or more units. Now, thousands of additional communities across Florida must ensure they have a compliant website in place by 2026.
What Must Be Included on the Website?
To comply with the law, the association’s website must be:
Owned and operated by the association or by a third-party provider contracted for web services.
Secure and password-protected, ensuring only unit owners, employees, and authorized personnel can access restricted content.
At a minimum, the website must provide access to:
Governing Documents: Declaration of condominium, bylaws, articles of incorporation, and rules/regulations.
Financial Records: Annual budget, financial reports, and expense statements.
Meeting Notices & Documents: Notices, agendas, and supporting materials for board and membership meetings.
Contracts & Bids: Executory contracts, summaries of bids over $500, and any conflict-of-interest disclosures.
Inspection Reports & Structural Integrity Studies: Including those related to building safety and reserve funding.
Board Certifications: Documentation proving that board members have completed required certification training.
Steps to Take Now
Assess Your Current Website (If Applicable): If your association already has a website, review it for compliance with the new law.
Choose a Compliant Web Solution: If you don’t have a website, invest in a secure, professionally managed platform.
Organize Required Documents: Ensure all necessary records are digitized and ready for online publication.
Implement Proper Access Controls: Sensitive or privileged information must be redacted before posting.
Stay Ahead of Deadlines: Don’t wait until 2026—compliance takes time, and early preparation will help avoid legal and financial risks.
Beyond Compliance: The Benefits of a Well-Managed Website
While the law may seem like a burden, a well-designed association website enhances transparency, streamlines operations, and improves owner engagement. Features such as online payments, service requests, and amenity bookings can further simplify community management and improve efficiency.
Disclaimer: This blog post is intended to provide general information and does not constitute legal advice. It is recommended to consult with an attorney for advice regarding specific situations.