An association with 150 or more units that does not manage timeshare units must provide certain documents on the association's website. Effective January 1, 2026, an association managing a condominium with 25 or more units which does not contain timeshare units must post certain documents on the association’s website. This means critical association documents—such as governing documents, meeting minutes, and financial reports—must be available online for unit owners. Associations that fail to comply risk penalties, legal headaches, and governance challenges.
Many associations still rely on paper records, leaving them scrambling to meet this deadline. If your records aren’t yet digitized, now is the time to act! Whether it’s scanning documents, finding a trusted compliance solution, or setting up a secure online portal, waiting until the last minute could be costly.
According to the Department of Business and Professional Regulations, "The association must provide an owner, upon request, with a username and password to the protected sections of the association's website that contain any notices, records, or documents that must be electronically provided."
What records must be digitized and available online?
✔ Declaration of Condominium, Bylaws & Rules
✔ Meeting Minutes (Board & Unit Owner Meetings)
✔ Annual Budget & Financial Reports
✔ Insurance Policies
✔ Management & Vendor Contracts
✔ Unit Owner Roster (with voting certifications)
✔ Association’s Question & Answer Sheet
For more specifics, visit: https://www2.myfloridalicense.com/lsc/documents/OfficialRecordsofourCondominiumAssociation.pdf Disclaimer: This blog post is intended to provide general information and does not constitute legal advice. It is recommended to consult with an attorney for advice regarding specific situations.